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Payment of Tuition for Graduate Assistants

To improve the ability of Texas A&M University to attract the highest caliber graduate students, the University has consistently increased the amount of resources dedicated to graduate education. We have worked to improve insurance benefits for graduate assistants and increased the number and amount of fellowships. Also, President Gates has previously stated that principal investigators must include payment of tuition for Graduate Assistants - Research (GARs) in all grant proposals effective January 2005.

The University will continue efforts to improve the competitiveness of the graduate program by paying the resident tuition of graduate assistants involved in teaching (GATs) along with graduate assistants working in areas closely associated with their academic field of study (GANTs).

An eligible graduate assistant does not have to apply for this award, instead each will have the appropriate amount credited to his/her fee statement, based on registration and information provided by the employing department.

 

 ONPAR schedule for Fall 2009


For non-academic units (Fall 2009):

To ensure timely payments, tuition payment forms (for non-academic units) must be received in the Office of Graduate Studies by Tuesday, August 25th. Tuition payment forms received after August 25 will be processed as received, however OGS cannot guarantee payment prior to the tuition deadline of September 14th (DEADLINE EXTENDED BY STUDENT BUSINESS SERVICES). To verify eligibility, contact your appropriate department.

 

For academic units (Fall 2009):

Open ONPAR for Fall 2009: Monday, August 24  - process will run once a day (after 5 pm)  to post payments

Close ONPAR for Fall 2009: Tuesday, September 15 at 5:00 pm

Paper process for payments: Wednesday, September 16  http://finance.tamu.edu/sbs/tuition/forms/third_party.pdf


It is important to note that in some instances the university-provided tuition payment for resident tuition may not be credited to a student’s account before the payment deadline. This action may occur in those instances where information is not provided in a timely manner by the employing department. In these cases, the student is responsible for paying tuition before the deadline, and his/her account will be credited for the university-provided payment at a later date. The student will receive a refund of the money paid, once the university-provided tuition is credited to his/her account. Graduate Assistants should consult the business office of his/her department with any questions.


 Tuition Payment Guidelines

  • The Office of Graduate Studies (OGS) will oversee the payment of tuition for Graduate Assistants – Teaching (GATs), selected Graduate Assistants – Non-teaching (GANTs) and selected Graduate Assistants – Research (GARs) positions. Colleges will verify that only appropriate graduate assistants are included.
  • Only Graduate Assistants employed by Texas A&M University that are paid from State or other internal funds (designated/auxiliary) will receive tuition support from this program.  NOTE: Sponsored students may not be eligible for tuition assistance. Please contact International Student Services to confirm.
  • Only GANTs that are performing job duties related to their academic course of study will receive tuition support from this program.
  • The Graduate Assistants that are NOT eligible for this program are those paid on external funds (contract and grants - 4XXXXX; accounts for gift funds – 5XXXXX). The University requires PIs to include tuition support on all externally-funded proposals as of January 2005. Department Heads and PIs should work together to find funding to support this group.
  • The GANTs that are NOT eligible for this program are non-resident graduate assistants that do not qualify for a non-resident tuition waiver and resident graduate assistants that are not performing job duties related to their academic course of study. The unit determining tuition waiver eligibility must also determine eligibility for resident tuition payment.
  • Payment amount is based on resident, designated and graduate tuition. Fees are NOT included and only enrollment in hours at Texas A&M University will be paid. Registration (hours) at other System components will not be paid.
  • Students must be registered full time. Full time is defined as (Fall & Spring, 9 hours) (For Summer sessions, see the PDF chart) to qualify, and a maximum of nine hours worth of eligible tuition will be paid for fall/spring and a maximum of 6 hours for summer. Courses taught by the English Language Institute do not count toward official course registration.
  • Students eligible for a Non-resident Tuition Waiver are required to have the waiver entered prior to resident tuition payment even if a competitive tuition waiver already exists.
  • Each eligible graduate assistant must be at least 50% FTE to receive payment.
  • Graduate Assistants – Lecturer (GALs) are NOT eligible.
  • Department/Colleges will have the ability to enter a student tuition payment into the Online Payment Request System (ONPAR). The student’s information will then route to the appropriate dept/college level for approvals. Students working in administrative units will need to fill out the tuition payment request form listed below. Once all sections are complete, including signatures, it can then be routed to the Office of Graduate Studies for final approval and payment. Colleges and Departments will be able to verify students on SIMS using screen 430.

  • All eligible graduate assistants must be on the payroll no later than the 12th class day for Fall/Spring & 4th class day for summer. There will be a verification audit after the 12th class day fall/spring and after 4th class day in SS II. There are no exceptions to this rule.

  • A paper copy of the payroll action document verifying employment in an eligible title code is required to be submitted with ALL Summer tuition payment and tuition waiver requests effective immediately (6/16/08). If available, a copy of the payroll action document can be submitted for Fall and Spring tuition payment and tuition waiver requests to expedite processing.
  • Graduate students that have their tuition paid from alternate sources should not be listed. These include, but are not limited to, students funded via Pathways to the Doctorate, Graduate Diversity Fellowships, NSF Fellowships, and International Sponsored Students. Graduate Merit Fellows may be eligible (provided they meet all other requirements).
  •  Questions regarding requirements should be sent to gradtuition@tamu.edu.
  • Questions regarding ONPAR should be sent to onpar@tamu.edu.
  • Student Business Business Services website.


 Tuition-Related Forms

To ensure prompt payment, graduate assistants should complete the appropriate form(s). (Form must be submitted each term.)

Graduate Assistants Employed by Non-Academic Units:

If you are a Texas Resident working in a non-academic unit, complete this form and submit it to the Office of Graduate Studies. Tuition Payment Form (Form must be submitted each term.)

If you are NOT a Texas resident and are working in a non-academic unit, you must complete both of these forms and submit them to the Office of Graduate Studies.  Tuition Waiver Form  and  Tuition Payment Form (Form must be submitted each term.)


Graduate Assistants Employed by Academic Departments:

If you are a Texas Resident working in an academic department, check with your employing department to ensure your tuition payment will be paid.

If you are NOT a Texas resident and are working in an academic unit, check with your employing department for tuition payment and waiver submission and processing.

 

 

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