Once a student confirms that his or her electronic thesis, dissertation or record of study (ETD) complies with University standards, and that all pre-submittal requirements have been met, the electronic file can be submitted to the Thesis Office for review and approval. Thesis Office staff members review submitted files for compliance with University standards and assist students in the final steps toward completion and clearance.
Meeting deadlines only maintains a student’s eligibility to graduate, it does not ensure graduation. Students should make sure they submit a high-quality ETD that meets or exceeds acceptable standards so that it will receive approval from the Thesis Office and represent Texas A&M University in a professional manner.
ETDs must be submitted to the Thesis Office for compliance review and approval in time to meet appropriate deadlines for graduation in a given semester.
The following sections provide information regarding ETD submittal:
- Thesis and Dissertation Policies.
- Academic Integrity Checks Using Turnitin.com.
- ETD Submittal.
- ETD Finalization and Clearance.
Academic Integrity Checks Using Turnitin.com
The Thesis Office offers a service that enables students to self-check ETDs for academic integrity, Turnitin.com. It is recommended that each student submit his or her entire ETD through Turnitin.com prior to submitting the ETD to the Thesis Office. The site allows multiple and partial submissions, so students may upload single chapters or sections early in the process, as well as upload and review the entire document once the ETD is in final format. Each student should discuss the final originality report obtained from Turnitin.com with a member of the academic committee to ensure all concerns have been addressed. Be advised that submission to Turnitin does not constitute official submission to the Thesis Office. For official submission, use the links below to access the Electronic Submittal System, Vireo.
To use Turnitin.com, students need to obtain a class ID and class enrollment password to establish an account. After students register, they will receive an email message with login information and instructions on accessing training for Turnitin.com. Do not share this class ID or enrollment password with others. For more information on Turnitin.com:
- See where Turnitin.com fits into the overall ETD process.
- Register for a class ID and password and begin using Turnitin.com.
- If you need assistance using Turnitin.com, see the instructional tutorial.
To submit an ETD to the Thesis Office:
- Check that all pre-submittal requirements have been met. Verify requirements against the Checklist for Master’s Students or Checklist for Doctoral Students, as applicable, and the overall Thesis Preparation Checklist.
- Verify academic integrity by utilizing Turnitin.com.
- Ensure that all required forms have been correctly completed and transferred to the Thesis Office.
- Convert the text file to a portable document format (PDF) file.
- Upload the PDF file using the electronic submittal system, Vireo (Instructional Guide).
ETD Finalization and Clearance
Thesis Office staff members review each ETD for compliance with all requirements. A staff member will develop and provide a list of necessary revisions required to finalize the ETD. After the ETD is submitted electronically to the Thesis Office, students may make only those corrections required by the Thesis Office.
Students are responsible for making all changes indicated by the Thesis Office, meeting all applicable requirements, and ensuring that processing fees are paid. Thesis Office personnel are available to answer questions and assist in the final stages of clearance.
An ETD is considered cleared when all Thesis Office corrections have been made, all forms have been submitted and approved, and all requirements have been completed.
The Thesis Office does not provide binding services but can offer information about binding vendors and processes. If the student or department wants or requires a bound copy, information can be found on the Binding Information handout.